The Placement Process

GP registrars must be an employee of the training facility for the duration of their placement and have a signed employee agreement that sets out the terms of that employment.

The Placement Process

The WAGPET AGPT program is based on the key principles of GP registrar training; an adult-learning model in which the majority of training occurs within the training facility and GP registrars apply self-directed learning.

GP supervisors and training facilities should approach the employment of a GP registrar as they would any prospective practice employee.

GP supervisors and practices should conduct a face-to-face interview, where possible, and request that GP registrars provide:

  • an up-to-date curriculum vitae
  • evidence of any required professional certifications, e.g. CPR, Medical Board registration
  • professional referees (including past employers at current training facility), and
  • current training transcript/record.

GP registrars must be an employee of the training facility for the duration of their placement and have a signed employee agreement that sets out the terms of that employment.

GP registrars must maintain their own professional indemnity insurance cover throughout their training and should provide their training facility with a copy of this.

It is the training facility's responsibility to:

  • meet the terms outlined in the National Terms and Conditions for the Employment of Registrars
  • ensure GP registrars employed at your facility do the same range of work and keep similar hours as the other GPs at your facility, including weekend work, and hospital and nursing home visits in accordance with the GP registrar's term-level.

General Practice Supervisors Australia also have some useful information available on their website to support GP supervisors and training facilities.

For further details, please refer to the Training Facility Handbook and the WAGPET Training Facility Policy Handbook

Capacity and placement process

As an accredited training facility, you are approved to take a specified number of full-time equivalent (FTE) registrars, based on your facilities and supervisor numbers.

Each year, facilities wishing to employ a registrar participate in the MyMatch placement and process through the WAGPET UX.

WAGPET assists with this process by displaying training facility capacity on the Facility Finder.

MyMatch Placement Process:

  • From January to March discussions between facilities and prospective GP registrars take place.
  • In April you will receive an email from Western Australian General Practice Education and Training (WAGPET) asking you to submit your facility capacity (how many GP registrars and at what level of training the facility can accommodate) for the following training year.
  • April-June you will need to complete your available training facility capacity on the WAGPET UX.
  • April- August existing GP registrars browse available placements and make contact with training facilities.
  • Following discussions with GP registrars, if there is agreement between yourself and a GP registrar, confirm the placement within the WAGPET UX.
  • If WAGPET confirms the match meets the program requirements, you will receive a confirmation that your placement is agreed.
  • August - If you have remaining training facility capacity by the end of August, WAGPET will assist by contacting unmatched training facilities and registrars to discuss possible placement options. However, we are unable to guarantee that a placement will be available. For further details, refer to the TF 4.0 Placement Policy in the WAGPET Training Facility Policy Handbook.

National Terms and Conditions for the Employment of Registrars (NTCER)
Training Facility Handbook
Training Facility Policy Handbook

Registrar orientation

Just as you would provide an orientation to any new employee at your practice, it is important to provide your GP registrar with a thorough orientation to the practice as well as the local area. This will greatly assist the GP registrar to settle in and become a valuable member of the team.

It is important that practice staff are aware of the training level of the new GP registrar and the level of support they will require during their placement. Reception staff may need to be reminded of the consultation limits of the new GP registrar. Staff can assist by ensuring the GP registrar is not over-booked, that teaching and study time is allocated, and that the GP supervisor is available to provide support.

Training Facilities