Registrar FAQs

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Registrar FAQs
College matters

Q: Do I need to be a member of the college I am training towards a fellowship with?
A: Yes. You must be a financial ACRRM or RACGP member from the time you join the Vocational Training Pathway and throughout your candidature. WAGPET will share your contact details with both colleges so they can keep you informed of all college matters. For more information, please refer to the ACRRM and RACGP websites.

Q: Can I receive financial help from WAGPET to pay for ACRRM or RACGP fees, including summative assessments, resources, courses and enrolment fees?
A: No, these are your responsibility.

Consulting hours

Q: What are the consulting hour requirements if I am working full-time?
A: You should be working 38 hours per week. Booked consulting hours vary depending on the term level. Consulting hours for registrars are as follows:

GPT1/PRRT1 – 31 hours
GPT2/PRRT2 – 33 hours
GPT3/PRRT3 – 35 hours

The remainder of your time is made up with other activities. For more information, please refer to the WAGPET GP Registrar Handbook and the National Terms and Conditions for the Employment of Registrars.

Q: What are the consulting hour requirements if I am working part-time?
A: You should be working 19 hours per week. Booked consulting hours vary depending on the term level. Consulting hours for registrars are as follows:

GPT1/PRRT1 – 16 hours
GPT2/PRRT2 – 16 hours
GPT3/PRRT3 – 18 hours

The remainder of your time is made up with other activities. For more information, please refer to the WAGPET GP Registrar Handbook and the National Terms and Conditions for the Employment of Registrars.

Q: What are the weekly in-practice teaching time requirements for GP registrars?
A:  You are required to have one hour of individual face-to-face formal teaching with your supervisor. Registrars who commenced community GP in January are required to have two hours (full-time) or one hour (part-time) of quarantined study time in GPT1/PRRT1 and GPT2/PRRT2.

If you are a part-time registrar who commenced prior to January 2020, you are required to have two hours of opportunistic corridor teaching in GPT1/PRRT1 and 30 minutes of opportunistic corridor teaching in GPT2/PRRT2 and beyond. For more information, please refer to the WAGPET GP Registrar Handbook.

Deferral

Q: Can I defer my AGPT training?
A: Generally, deferral of the commencement of training on the AGPT program is not permitted. Deferral of the commencement of training will only be considered in extenuating and unforeseen circumstances. All deferral requests must be submitted in writing with supporting evidence attached prior to the commencement of the AGPT program training year, however, approval is not automatic. For more information, please refer to the AGPT policies.

Education and assessment

Q: What is my education requirement as a GPT1/PRRT1 or GPT2/PRRT2 registrar?
A: You are required to complete your GP365 education in the first 12 months, regardless of whether you are working full or part-time.

Q: How fast should I progress through GP365?
A: GP registrars should be completing approximately two to three Key Clinical Activities (KCAs) per week, which equates to approximately one Learning Essential Module per fortnight.

Q: What happens if I am not keeping up with the GP365 requirements?
A: You should speak with your GP supervisor about your progress and any issues or difficulties in the first instance. WAGPET program training advisors (PTAs) and regional medical educators (RMEs) are also here to monitor and provide assistance. If you fail to complete GP365 requirements, you will not be assessed as exam-ready and may find yourself unable to sit your college assessments.

Q: Do I have to complete a KCA if I have demonstrated significant knowledge and experience of that topic?
A: The onus is on your GP supervisor to make that assessment. If your supervisor believes you are very skilled and experienced in a certain topic, your KCA responses for that Learning Essential Module may be minimal. You should discuss each KCA with your supervisor and, if appropriate, they may sign off that the KCA is complete.

Q: What happens if I don't see any patients that relate to KCA topics?
A: You may use a case you saw in another rotation prior to commencing GP training, role play a theoretical case with your supervisor or reflect on one of your supervisor's cases, that is relevant to a KCA.

Q: Why don't the 22 Learning Essentials Modules cover all topics for GP training?
A: The Learning Essential modules are designed to be a starting point and provide you with some focus and direction with respect to your study. The majority of teaching and learning will occur on the job and GP365 is not designed to cover the full spectrum of the GP training curriculum.

Q: How long are GP365 logins valid for?
A: Your GP365 login is valid for the duration of your training.

Q: What are the workshop dates?
A: The workshop schedule is released at the start of each semester and registrars are notified via email. The workshop dates are also available on the Key Dates page.

Q: How do I know which regional education days to attend?
A: Regional education days are grouped according to the location of your GP practice. This allows WAGPET to coordinate the days in the most efficient way. This may mean that your practice will have to plan to have multiple GP registrars away for regional education days at any one time.

Q: I have forgotten my UX portal login details. How do I reset it?
A: To reset your username or password, please email helpdesk@wagpet.com.au.

Q: I have not yet heard from my ECT visitor – what do I do?
A: If you have attempted to contact the ECT Visitor themselves and have not been successful, please contact your PTA.
 

Extension of training time

Q: What happens if I don’t get my fellowship papers in on time or back in time?
A:  You won’t have a provider number which means your patients won’t have access to a Medicare rebate which will affect your ability to work in a practice. You can avoid this by applying for a one-off extension of training time while awaiting fellowship that gives you a 12-week extension and a Medicare provider number in a WAGPET-accredited practice. For more information, please refer to the AGPT Extension of Training Time Policy.

Q: Where can I work while I am awaiting my fellowship paperwork?
A:  You can get a provider number to work in a general practice accredited by WAGPET against ACRRM or the RACGP standards. You cannot go on leave or get a provider number from another 3GA program. For more information, please refer to the AGPT Extension of Training Time Policy.

Q: What happens if I fail any of the exams?
A: If you've complied with all the WAGPET training and education requirements, you may be eligible for additional assistance and extra training time to try again. If you haven’t complied with ongoing support and attempts to assist you, you may be withdrawn from the program for non-compliance. For more information, please refer to the AGPT Extension of Training Time Policy.

Leave

Q: Can I start my AGPT on leave?
A: No. You must have a job with either a hospital for the CCT/Hospital year or a position approved by WAGPET in GPT1/PRRT1 or an ARST/AST. Without one of these positions, you will be withdrawn from the AGPT program and will need to apply for the following year. For more information, please refer to the AGPT Training Obligations Policy.

Q: Can I take leave during training?
A: Yes. There are different categories of leave available to GP registrars:

Category 1 (legislative leave) – parental leave, sick leave and carer’s leave
Category 2 (additional leave) – personal regions other purposes than Category 1, unable to secure an appropriate training placement
Category 3 – Australian Defence Force
Category 4 – Program deferrals

Legislative leave is limited to three years if you are undertaking the FRACGP and four years if you are undertaking the FACRRM. When you have had this much leave you will be withdrawn from the AGPT, unless there are extenuating and unforeseen reasons to keep you in the program. You can reapply to join the AGPT program in the next intake. Please refer to the Leave Policy in the WAGPET GP Registrar Policy Handbook.

Q: How do I apply for leave?
A: To apply for leave, please download the Application for Leave form, fill it out and email it to central@wagpet.com.au. This will then be assessed by your PTA and we will be in touch to notify you of the outcome.

Q: I need to take category 1 leave part way through a semester.  Do I need to redo the entire semester?
A: No, the time you have already completed before going on leave is counted towards training time.

Q: Who approves my category 1 leave? Can I return to the same practice after leave?
A: Both WAGPET and your practice must approve your Category 1 leave.

Q: What happens if my category 1 leave extends beyond my current placement?
A: If you do not have a confirmed placement, you will need to reapply for a new placement through the usual process. This may or may not be in the practice you were with prior to your leave.

Q: Can I restart my training midway through a semester?
A: Yes, subject to you having a confirmed placement.

Medicare provider number

Q: Who should I send my Medicare provider number application to?
A: You should give the form to your GP supervisor and training facility for their contribution and then it is your responsibility to return it to WAGPET for processing via AGPT and Medicare.

Q: When are provider number applications due to WAGPET?
A: Provider number applications are due on 15 April for semester 2 placements of that year and 15 October for semester 1 placements of the following year.

Q: What happens if I don't get a provider number for all my practice locations?
A: Your patients won't be able to claim a Medicare rebate and you won't be able to bulk bill or bill some specific items. This means you most likely won't get paid.

Q: When will my new billing rate from Medicare come through once I have done mental health training?
A: It takes around four to six weeks for Medicare to process this information. If you have not heard from Medicare six weeks after you have submitted your post work, call 132 150 or email them at medicare.prov@humanservices.gov.au.

Q: Do I need to apply for my own provider number once I have fellowed with a college?
A: You will need to apply to Medicare independently for a provider number. Any further queries regarding provider numbers after fellowing should be directed to Medicare. You can contact Medicare on 1300 302 122.

Part-time training

Q: Can I work part-time for some or most or all of my training?
A: If you wish to work part-time, you can train at 0.5 FTE, which is 19 hours. The distribution of working hours (consulting and administration) is based on your current training term.

Q: If I am a full-time registrar, can I change to part-time?
A: You can apply to change to part-time via an Application for Part-Time Training, which you need to send to the Central team at central@wagpet.com.au. You will not be able to change to part-time mid-semester unless there are unforeseen and extenuating circumstances. 

Q: What happens if I don’t complete the registrar declaration when I start training? Who do I talk to if I feel I cannot sign it for any reason?
A: There are serious consequences, for example, being excluded from future placements, forced leave and ultimately, withdrawal. The declaration is your commitment to us that you will participate in the AGPT and meet its requirements in the time allocated. If you have any questions about signing this, you should contact your PTA immediately.

Pathway changes

Q: I have finished my moratorium. When can I transfer to the general pathway from the rural pathway?
A: If you are an overseas trained doctor (OTD) and you have fulfilled your moratorium requirements, you can apply for a general pathway position. However, there is no guarantee it would be approved if you have entered the AGPT with a low score for your year of entry or there are no available places due to WAGPET’s commitment to the rural community. Approval for transfer must come from the Department of Health (DOH). For more information, please refer to the AGPT Transfer Policy.

Q: I am a rural registrar but I can only get the skills training I need in a metropolitan area. What should I do?
A: If you are a rural registrar that needs to take your non GP Extended Skills, Advanced Specialised Training and/or Advanced Rural Skills Training terms, you must contact WAGPET to request approval to temporarily undertake some of your training in an MM 1 location. A transfer from the rural pathway to the general pathway is not required in this instance. For more information, please refer to the AGPT Transfer Policy.

Q: How do I transfer between pathways?
A: If you wish to transfer between pathways, please discuss it with you PTA. For more information, please refer to the Transfers Policy in the WAGPET GP Registrar Policy Handbook.

Placements

Q: I am currently on leave, am I able to commence GP next year? 
A: You can only be eligible to commence GP next year if you have completed a recognition of prior learning (RPL) application which has been approved. Otherwise, you are required to complete your first 12 months in a hospital position, which you must arrange personally.

Q: I am currently on leave. Should I look for practices for next year if my RPL application hasn’t been approved? 
A: Your PTA is your best contact to discuss RPL and leave questions. They will be able to provide with instructions on what to do.

Q: I am currently completing my 12-month hospital term, do I need to start looking for practices for next year? 
A: Yes, you will need to apply for positions at training facilities for each semester for next year. The process includes submitting applications to the training facilities and attending interviews.

Q: What are the paediatrics requirements to start GP next year? 
A: For the RACGP, you are required to have recognised paediatric experience prior to starting general practice training. We will ask for evidence that you have either completed a paediatrics rotation or completed a 20-week emergency department term or other paediatric exposure.

Q: Where can I find a list of available practices to that I can contact for my preferences?
A: Please refer to the Facility Finder page. Training facility capacity is updated April to June each year.

Q: Can I start or change a placement during the semester?
A: Unless you are a dedicated rural registrar, either procedural or working in one location, you cannot change placements during semesters. Placement matches are binding. You cannot renege on a placement match unless there has been a gross misrepresentation or an unresolvable breach in delivering the National Terms and Conditions for Employment of Registrars (NTCER).

Q: Can I apply to different practices in the same region?
A: Yes, you can apply to work at a different practice in the same region but you will need to ensure you meet your pathway training obligations.

Q: Am I required to negotiate a contract with my training facility?
A: Yes. The contract must meet the National Terms and Conditions for the Employing of Registrars (NTCER). Your contract confirms your placement.

Reapplying to the AGPT program

Q: If I withdraw voluntarily from the AGPT program, can I reapply in future years?
A: Yes. However, your selection score and previous application will not be accepted and you enter as any a new candidate in the subsequent year of your choice. There are no sanctions applied for having withdrawn voluntarily. For more information, please refer to the AGPT Withdrawal Policy.

Q: If I am withdrawn from the AGPT program, can I reapply in future years?
A: This will depend on why you were withdrawn. WAGPET and the Department of Health (DOH) will consider each situation on a case-by-case basis. This will apply if you seek selection to a different regional training organisation (RTO). For more information, please refer to the AGPT Withdrawal Policy and the AGPT Selection Process.

Rural location support

Q: Are there any subsidies available if I train rurally?
A: Yes. The Rural Support Payment is based on your training location, Modified Monash Model (MMM) classification, training term level and your training FTE weeks. This support payment assists with some of the costs incurred in working and living rurally. For more information, please refer to the WAGPET GP Registrar Handbook.

Registrars may also be eligible for the General Practice Rural Incentives Program (GPRIP) or the Rural Procedural Grants Program (RPGP).

Q: How do I know if I’m eligible for the Rural Support Payment?
A: If you are undertaking placements in eligible training terms (GPT1/PRRT1, GPT2/PRRT2, GPT3/PRRT3, Extended Skills/PRRT4, mandatory elective and ARST/AST) in training locations MM 3 or higher, you may be eligible for a support payment for each semester.

Q: Why is MMM classification 2 not eligible for any payment if it is rural?
A: MM 2 locations are generally within 20km road distance, of a town with a population greater than 50,000. Support payments are intended to provide some financial assistance for GP registrars in more geographically remote locations.

Q: What happens if my placement changes mid semester (i.e. going on approved leave)? Will I have to pay WAGPET back my payment?
A: Yes, all funds related to the portion of the placement not completed must be returned. WAGPET will issue an invoice to you for the return of these funds. Funds must be returned to WAGPET within 30 days.

Q: When will I receive my support payment?
A: If you are eligible, you will be contacted by the Finance team to submit a tax invoice to WAGPET for the support payment in about week four of each semester.

Q: How do I receive my support payment?
A: If you are eligible, you are required to submit a tax invoice to WAGPET within 60 days of the notice of eligibility.

Q: Will the support payment be deposited into my account?
A: All support payments will be paid by electronic funds transfer. Bank details (account name, BSB and account number) should be included on the invoice to WAGPET or you can provide a completed Direct Payment Authority form.

Q: Where can I get a copy of the tax invoice?
A: If you do not have your own tax invoice, there is a generic template available on the WAGPET website. Claims received outside of 60 days will not be paid.

Q: Do I need to get an Australian Business Number (ABN)?
A: No. If you do not have an ABN, WAGPET will withhold 47% of the payment amount in accordance with Australian Taxation Office (ATO) requirements. The amount withheld will then be paid to the ATO and WAGPET will provide you with an “ATO Payment Summary – Withholding where ABN not Quoted” for the taxation return.

Q: How are the payments calculated?
A: Payments are calculated based on Modified Monash Model which categorises metropolitan, regional, rural and remote areas according to both geographical remoteness and town size. The system was developed to recognise the challenges in attracting health workers to more remote and smaller communities. It also takes into account the full-time equivalent weeks of training for the term. For example, 26 weeks is considered full-time, whereas part-time will be less and split terms will be the number of weeks completed at each training level.

Q: What should I use my support payments for?
A: Support payments should be used to assist with the costs associated with your general practice training such as, attending workshops/exams, relocation, emergency courses and FARGP enrolments. However, the use of the funds is entirely at your discretion.

Q: Will I still need to provide a lease agreement or rental receipts if I’m using the support payment for rent or to travel to my placement?
A: No, how you choose to use your rural support payment is at your discretion.

Q: Why is the support payment reduced in GPT3/PRRT3 and Extended Skills/PRRT4 terms?
A: Educational attendance requirements for GP registrars in these term levels is less than in the first twelve months of training. GP registrars will also have access to higher GPRIP payment rates if they have continued to train rurally.

Q: Will I receive a support payment if I am completing my training part-time?
A: Yes, the support payment is calculated pro-rata based on part-time training as per the Training Time Policy in the WAGPET GP Registrar Policy Handbook.

Supervision requirements

Q. How much supervision should I be receiving?
A. Supervision requirements is based on your term level and is as follows:

GPT1/PRRT1 – 100% supervision (80% on-site, 20% by phone)
GPT2/PRRT2 – 100% supervision (50% on-site, 50% by phone)
GPT3/PRRT3 – 100% supervision (20% on-site, 80% by phone)
Extended Skills/PRRT4 – Access to supervisor

Training locations

Q: What training can I do in an Aboriginal Medical Service (AMS)?
A: Providing you meet the criteria set by the AMS and WAGPET, you can do any training terms. Aboriginal Medical Services get a salary support for most but not all terms, and this may affect what terms they offer. For more information, please refer to the AGPT Salary Support Program Policy.

Q: Can I do all my training in one location, or even in the same general practice?
A: In order for you to gain as much experience as possible, you are required to train in more than one practice. However, if you are committed to a rural region, let your PTA know as soon as possible as you may be able to undertake all of your core training in that region subject to placement capacity. For more information, please refer to the Enrolment, Placement and Employment Policy in the WAGPET GP Registrar Policy Handbook.

Training time

Q: What happens if I do not meet all my training obligations in the time allowed?
A: You will finish with the AGPT and with WAGPET, but you will not be eligible for fellowship of either college. If you are a RACGP registrar, you will not be eligible to sit the exams after leaving the AGPT, even if you have passed some components already. You can reapply to join the AGPT in the next intake. For more information, please refer to the AGPT Training Obligations Policy.

Q: What happens if I am struggling to keep up with my training?
A: First, contact either your PTA or RME. It is also important that you let your supervisor know and seek help from them if you need it. These situations usually come under the unforeseen and extenuating circumstances and we will work through with you how best to address and to remedy the situation. For more information, please refer to the AGPT Training Obligations Policy and the AGPT Remediation Policy.

Transfers

Q: Can I transfer to another regional training organisation (RTO)?
A: All transfers must be approved by the WAGPET CEO. WAGPET will consider transfers out if it can meet the financial and other conditions set by the receiving RTO. For more information, please refer to the AGPT Transfer Policy and the Transfers Policy in the WAGPET GP Registrar Policy Handbook.

Q: Can I transfer to WAGPET?
A: All transfers to WAGPET must be approved by the CEO of your current regional training organisation (RTO). If the RTO will meet our financial and other conditions and you have the selection score and training record required of a competent registrar at your stage of training, we can accept you at WAGPET. For more information, please refer to the AGPT Transfer Policy and the Transfers Policy in the WAGPET GP Registrar Policy Handbook.

Q: What are extenuating and unforeseen circumstances?
A: These are circumstances which were outside a registrar’s control when they accepted a place on the AGPT program. These circumstances will not be considered as unforeseen if it can be determined that the circumstances were known or reasonably should have been known by the registrar prior to the acceptance of their place on the AGPT program. For example, getting married or starting a family, are not considered extenuating circumstances.

For more information relevant to GP registrars, download your copy of the 2020.1 WAGPET GP Registrar Handbook.

If your question was not answered here, please contact your program training advisor.